SCHEDULING YOUR EVENT
AND ROOM RESERVATIONS
We have large and small meeting rooms available to rent for private and community events.
Our meeting rooms are an ideal place to hold conferences, workshops, community meetings, and more. We do offer a free monthly use for non-profit, 501(c)(3) groups hosting free public meetings and events.
Rooms may be reserved online, over the phone, or in-person at the Events Scheduling Office (#213). Provo residents receive a 15% discount on all meeting rooms (select "Provo resident" when booking your event).
Our and are ideal venues for wedding receptions, corporate parties, fundraisers, and more.
I WOULD LIKE TO...
- Reserve a room
- Learn about the Ballroom
- Learn about the Nelson Attic
- Plan my event with room specifications and more room information
- See information on driving directions and parking
- See public events hosted by non-profit organizations
-
Speak with an Events Coordinator
- Phone: 801-852-7691
- Email: roomscheduling@provolibrary.gov
- In-Person: The Events Scheduling Office is located in Room #213 on the Academy side of the building.
PRICES
Available Hours |
Large Meeting Rooms
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Small Meeting Rooms(seating for 10 - 35) |
|
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Monday-Friday |
9:00am - 9:00pm | $45 per hour, 3-hour minimum | $30 per hour, 3-hour minimum |
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Saturday |
9:00am - 6:00pm | $45 per hour, 3-hour minimum | $30 per hour, 3-hour minimum |
Ballroom and Attic pricing varies depending on the day and time range of your reservation. But average costs are $1,350 Monday through Thursday and $2,000 for Fridays and Saturdays, plus a $300 refundable deposit. Talk with an Event Coordinator or check our and pages for more information.
Rental includes tables and chairs set up to your specification before your event. All large meeting rooms include ceiling-mounted projectors and screens. Additional A/V equipment is available free of charge on a first-come, first-served basis.
Room use before 9:00 am is available for an additional charge.
NON-PROFIT USE
We offer free meeting rooms on a monthly basis for non-profit organizations if the event is free and open to the public and presents information useful to the general public. Note, however, that the Ballroom and Attic cannot be reserved for free.
Proof of non-profit 501(c)(3) status is required upon room booking. We also require that “free room” users post an ad in the Utah Valley Events Calendar. Additional monthly room reservations for non-profit groups are available at a reduced rate
Please speak with an Event Coordinator for further details.
INFORMATION REGARDING
ALL RESERVATIONS
- You only have access to the room during the time you have scheduled.
- You must be out of the room by the scheduled time in order to avoid losing your booking privileges.
- We accept Visa, MasterCard, and American Express.
We offer free audiovisual equipment on a first come, first served basis. - We set up and take down all the tables and chairs for events.
- Room use before 9:00 am is available for an additional charge
LARGE ROOMS
Average Large Meeting Room events typically have 20-50 guests; however, depending on the specific room and setup you need, they can accomodate up to 90.
Rental price is $45.00 per hour, with a three hour minimum. A 15% discount is offered to Provo residents and businesses.
The Bullock Room, #309, can accommodate seating for a theater set up (chairs only) of up to 75, a classroom set up (tables & chairs) of up to 60, and a dinner setting of up to 56.
The Bullock Room features historic stained glass that is original to the building. ---------------------------------------------------------------------------------------------------------------------------------
The Young Special Events Room, #201, can accommodate seating for a theater style set up (chairs only) of up to 90, a classroom set up (tables & chairs) of up to 60, and a dinner setting of up to 64.
The Young Special Events room also includes a small kitchenette setup with a counter and a sink.
The Brimhall Room, #302, can accommodate seating for a theater set up (chairs only) of up to 75, a classroom set up (tables & chairs) of up to 45, and a dinner setting of up to 56. Use of the Brimhall Room is offered with rental of the Ballroom.
Reservations for the Brimhall Room may not be made more than 30 days in advance.
SMALL ROOMS
Average Small Meeting Room events typically have 5-15 guests; however, depending on the specific room and setup you need, they can accomodate up to 30.
Rental price is $30.00 per hour, with a three hour minimum. A 15% discount is offered to Provo residents and businesses.
The Young-Card Room, #308, can accommodate seating for a theater set up (chairs only) of up to 30 and a classroom set up (tables & chairs) of up to 18.
The Maeser Room, #214, can accommodate a boardroom style set up for 10. ---------------------------------------------------------------------------------------------------------------------
NELSON ATTIC
The Nelson Attic can host a banquet or dinner setting for up to 120 guests. It can accommodate theater style (chairs only) seating for up to 150. It can also accommodate classroom style (tables & chairs) seating for up to 80 depending on table availability.
For further information on the ballroom, including pricing, please refer to the page. The Attic cannot be booked online; reservations must be made in-person or over the phone.
BALLROOM
The Ballroom can host a dinner setting for up to 350 guests depending on the amount of staging, serving area, or dance floor that your event would require. It can accommodate theater style (chairs only) seating for up to 500 depending on the amount of staging, serving area, or display area that your event would require.
For further information on the ballroom, including pricing, please refer to the page. The Ballroom cannot be booked online; reservations must be made in-person or over the phone.
